Microsoft fits when Excel and SharePoint are already core
If the company already lives in Excel, Outlook, Teams, or SharePoint, do not force a full migration first. Improve file structure, permissions, and Graph automation before buying more tools.
- Excel as source data
- SharePoint as shared storage
- Outlook/Teams familiarity
- Graph API when needed
Google fits lightweight collaboration
Google Workspace often fits teams that need shared docs, simple sheets, quick forms, and less complex permission design.
- Docs/Sheets usability
- Fast forms
- Simple sharing
- Small-team fit
Lark fits when chat, data, and approval should stay close
Lark is strong when chat, Base, approvals, and notifications need to sit near each other. Field and view design still matters, or Base becomes another messy spreadsheet.
- Chat plus Base
- Approvals
- Notifications
- Field design first